Change search
CiteExportLink to record
Permanent link

Direct link
Cite
Citation style
  • apa
  • ieee
  • modern-language-association-8th-edition
  • vancouver
  • Other style
More styles
Language
  • de-DE
  • en-GB
  • en-US
  • fi-FI
  • nn-NO
  • nn-NB
  • sv-SE
  • Other locale
More languages
Output format
  • html
  • text
  • asciidoc
  • rtf
Creating Value in Archives: Overcoming Obstacles to Digital Records Appraisal
Mid Sweden University, Faculty of Science, Technology and Media, Department of Information Systems and Technology.ORCID iD: 0000-0002-2608-8712
2019 (English)Licentiate thesis, comprehensive summary (Other academic)
Place, publisher, year, edition, pages
Sundsvall: Mid Sweden University , 2019. , p. 68
Series
Mid Sweden University licentiate thesis, ISSN 1652-8948 ; 155
National Category
Engineering and Technology
Identifiers
URN: urn:nbn:se:miun:diva-37947ISBN: 978-91-88527-94-3 (print)OAI: oai:DiVA.org:miun-37947DiVA, id: diva2:1376868
Presentation
2019-04-10, M102, Sundsvall, 13:15 (Swedish)
Supervisors
Note

Vid tidpunkten för framläggningen av avhandlingen var följande delarbeten opublicerade: delarbete 2 (accepterat), delarbete 3 (inskickat).

At the time of the defence the following papers were unpublished: paper 2 (accepted), paper 3 (submitted).

Available from: 2019-12-10 Created: 2019-12-10 Last updated: 2020-01-22Bibliographically approved
List of papers
1. Examining the use of core terms in a records appraisal context: two Swedish examples
Open this publication in new window or tab >>Examining the use of core terms in a records appraisal context: two Swedish examples
2017 (English)In: Tidsskriftet Arkiv, ISSN 1891-8107, E-ISSN 1891-8107, Vol. 8, no 1Article in journal (Refereed) Published
Abstract [en]

Records appraisal in the digital environment becomes a multi-professional enterprise, undertaken in the line of business, in which non-archivists play a vital role, but appraisal practices are not adjusted to this electronic reality. One aspect of this problem is the use and understanding of terminology. This paper presents a study on the usage of records-related terms in steering documents that affect records appraisal in Sweden. It uses a structured model for the analysis of steering documents. Used data sources are authoritative term databases and terminology report and steering documents from the three levels of regulations, i.e. Legislation and Regulations, Policy decisions and Instructions and Retention decisions steering documents from the Swedish National Archives and Stockholm City Archives, both archival authorities within their jurisdictions. The steering documents represents levels of hierarchical impact and are the foundations upon which appraisal is done and effectuated. Analysis of term frequency show change in vocabulary at level of hierarchy as well as development in time. Analysis of focus, characteristics and common features in definitions of terms show a variety of possible interpretations of the included terms, a result that affects appraisal and underpins a need for common corporate understanding in areas with multi-professional influences. The paper concludes that legal terms have impact on term use at regulation level, which lessens at lower levels, where vocabulary broadens. Difference is found between the two archival institutions studied, especially at decision level. Analysis of focus, characteristics and common features in definitions of terms show a variety of possible interpretations of the included terms, a result that affects appraisal and underpins a need for common corporate understanding in areas with multi-professional influences. An action suggested to mitigate risk is to form Communities of Practice for the task of records appraisal. One part of the task for these communities should be to agree upon shared concepts on used terminology that support electronic records appraisal. This would be a step where everyone involved develop a solid ground for the setting of the scope of appraisal. The idea of introducing Communities of Practice for the records and archives appraisal task is wider than the subject of this article, and should be further developed.

Place, publisher, year, edition, pages
Oslo: ABM-media AS, 2017
Keywords
Archival terminology, Records related concepts, Appraisal, Records appraisal, Archives, Records Management
National Category
Engineering and Technology Other Computer and Information Science
Identifiers
urn:nbn:se:miun:diva-32518 (URN)
Conference
Trust and Transparancy in E-government
Available from: 2017-12-20 Created: 2017-12-20 Last updated: 2019-12-10Bibliographically approved
2. Theory, regulation and practice in Swedish digital records appraisal
Open this publication in new window or tab >>Theory, regulation and practice in Swedish digital records appraisal
2019 (English)In: Records Management Journal, ISSN 0956-5698, E-ISSN 1758-7689, Vol. 29, no 1/2, p. 86-102Article in journal (Refereed) Published
Abstract [en]

Purpose

Digital records appraisal and aspects of archival values in theory, regularization and practice are explored. This paper aims to reflect upon the appraisal process, responsibility and norms for value creation in a digitalized environment. The research question was how do appraisal theory, normative rules and appraisal practice meet the aims of values in digital archives?

Design/methodology/approach

The study triangulated appraisal theory, normative values and participants’ views about archival values in appraisal practice in a Swedish setting. Content analysis were used to explore normative documents and interviews. Appraisal theories of the Swedish Nils Nilsson and the Canadian Terry Cook were interpreted. The result was related to theories on public values, the nature of responsibility and relations between the state and citizens.

Findings

The results show influences between theory, norms and practice. Changes in norms and practice do not follow the development of digitalization. Responsibility is focused on tasks, which exposes risks of accountability control and knowledge of appraisal grounds. The paper concludes that access requirements and user needs may prompt change in appraisal processes. In the light of digitalization, “primary and secondary value” are merely a matter of use and usability in a time and space (continuum) perspective.

Research limitations/implications

This study is based in Sweden where extensive right of access to public records and default preservation are norm.

Originality/value

The result shows how allocated responsibilities impinge on a re-active digital appraisal process.

Keywords
Digital archives, Archival norms, Archival responsibility, Records appraisal
National Category
Engineering and Technology
Identifiers
urn:nbn:se:miun:diva-35476 (URN)10.1108/RMJ-09-2018-0027 (DOI)000460540800006 ()2-s2.0-85060148257 (Scopus ID)
Available from: 2019-01-16 Created: 2019-01-16 Last updated: 2019-12-10Bibliographically approved
3. Digital records appraisal: towards social digitalization in public sector: A focus group discussion
Open this publication in new window or tab >>Digital records appraisal: towards social digitalization in public sector: A focus group discussion
(English)Manuscript (preprint) (Other academic)
National Category
Engineering and Technology
Identifiers
urn:nbn:se:miun:diva-37946 (URN)
Available from: 2019-12-10 Created: 2019-12-10 Last updated: 2020-01-22Bibliographically approved

Open Access in DiVA

Klett_lic_thesis155(1131 kB)27 downloads
File information
File name FULLTEXT01.pdfFile size 1131 kBChecksum SHA-512
668ac2eda0c9548eddff76f272a05926bdc3edf03fbe0052758ee9d9c46d69b5f15568390e0decae9f64f2c95d8680282a6704599f616e4ae5f959ce2268f410
Type fulltextMimetype application/pdf

Search in DiVA

By author/editor
Klett, Elisabeth
By organisation
Department of Information Systems and Technology
Engineering and Technology

Search outside of DiVA

GoogleGoogle Scholar
Total: 27 downloads
The number of downloads is the sum of all downloads of full texts. It may include eg previous versions that are now no longer available

isbn
urn-nbn

Altmetric score

isbn
urn-nbn
Total: 100 hits
CiteExportLink to record
Permanent link

Direct link
Cite
Citation style
  • apa
  • ieee
  • modern-language-association-8th-edition
  • vancouver
  • Other style
More styles
Language
  • de-DE
  • en-GB
  • en-US
  • fi-FI
  • nn-NO
  • nn-NB
  • sv-SE
  • Other locale
More languages
Output format
  • html
  • text
  • asciidoc
  • rtf